Hosting Tips for Zoom Events

If you’ve ever wanted to manage a Zoom summit, you might be wondering what the best way to go about it would be. Zoom events are great ways to drive engagement between your organization and your audience, but a mismanaged Zoom event can quickly turn sour and frustrate your viewers.

Check out these tips for when you want to host and manage a Zoom summit.

Choose a Format

First things first, you’ll want to choose the format for your Zoom event. The typical choices are between a webinar or a meeting. A webinar is where your audience listens and pays attention to what’s being said, whereas a meeting allows them to actually participate. Choose whichever will work best for the type of event you want to host.

Make Sure Everything Goes Right

The worst feeling when you’re trying to manage a Zoom summit is when things go wrong. But armed with these tips, you can give yourself the best chance of nothing going off the rails.

• Use Good Audio Equipment: There’s nothing more distracting than a quiet or muffled Zoom event. Make sure you provide your main speakers with quality mics and test them beforehand to ensure you have good audio.
• Use a Wired Connection: A wired connection will help prevent any issues with the Internet and make sure your video works perfectly throughout the event.
• Choose a Good Location: Choose a location that won’t be loud. Make sure your speakers are in the environment they need so they’re not getting interrupted or drowned out by noise.
• Engage the Audience: Make sure that you’re engaging the audience no matter what format you choose. Do question-and-answer sessions, put up polls throughout the meeting, send out surveys, enable chats and anything else you think will engage your audience and help them connect more to the event.
• Be Clear With Scheduling: When you send out your invites, make sure you’re clear what will be on the schedule, what time things will start, how long the event is expected to last and whatever else your audience needs to know. Be sure you stick to the schedule so that you’re not wasting anyone’s time.

Use the Right Tools to Manage a Zoom Summit

If you really want to make the most of your next Zoom event, there are tools out there that can help. The right software can make things much easier the next time you want to manage a Zoom summit.

Read a similar article about hybrid event marketing here at this page.